Program Manager
Company: Abilities Inc
Location: Fort Atkinson
Posted on: October 7, 2024
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Job Description:
Assistant Program Manager Position to our Supportive Home Care
Program will assist the Program manager with these Duties Below,
however in this program the assistant must be willing to work the
shift of 9am-6pm and every other weekend, to have a supervisor
presence. Program Manager Job Description/Salary Agreement
Abilities, Inc. introduces you to the position of Program Manager.
Program Managers are members of Abilities, Inc. management team.
They will take pride in their position and present themselves in a
professional manner at all times. Program Managers will be a
positive reflection on what Abilities, Inc. represents. The
position of Program Manager is challenging, yet rewarding. Below is
a summary of all of the requirements and responsibilities that have
been tailored for your position. Prerequisites: -- No Managerial
Experience Needed -- Valid Wisconsin Drivers License -- Criminal
Background Check -- Agreement to Abilities, Inc. Non-Competition
Agreement -- Agreement to Abilities, Inc. Moonlighting Policy --
Agreement to Abilities, Inc. Confidential & Proprietary Information
Policy -- Agreement to Abilities, Inc. Management Team Member Code
of Ethics Managerial Procedures/Employee Policies: -- Ensure
quality care and services are provided to the clients we serve. --
Completion of Petty Cash and Programming Procedures. Submitting
biweekly. -- Completion of Resident Personal Funds. Logging
Receipts into ECP. -- Complete behavior tracking logs and submitted
to the correct care manager by the 5 th of each month -- Complete
monthly in and outs to be handed in to Administration on the 15 th
and last day of the month. (email excel spreadsheet) -- Careful
monitoring of employees hours on ADP, while recognizing unnecessary
hours worked, attendance, while using the ADP system to audit hours
worked. Manager will work to ensure that staff does not exceed 16
hours of overtime per pay period without administration approval.
-- Handling of Employee Switches and Back-up hours to ensure
appropriate staffing needs. -- Communication of Facility
Maintenance and Transportation Request -- Supervision of all
employees, with reference to Employee Policy and Procedure Manual
Progressive Disciplinary action towards an employee will be done by
the Manager. Caregiver Misconducts and Terminations will be handled
by administration. -- Scheduling and preparation for monthly staff
meetings. Documenting with Staff signature kept in Licensure
Binder. -- Completion of Staff Orientation and Training and
orientation worksheet. This will include following staff CEU
completion on an annual basis. -- Communicate with Employees
regarding their performance, and monitor their attendance.
Documented in ECP and turned in to the Office Manager at the
anniversary dates. This includes annual and 90 day training
reviews. -- Monitoring of staff charting on all residents. Manager
will note behavioral changes and report to care teams and
psychiatrist in a timely manner. -- Scheduling of employees on
whentowork/ADP website as required. This is to be completed by the
21 st of the previous month. -- Give Weekly report of developments
at your facility. This report should take place prior to the
weekend backup in your ECP portal. This will be accessible to all
administration -- Any reasonable duty requested by Administration
-- Attend all management meetings and complete all tasks assigned
within the period requested. -- Participation in the weekend backup
rotation. It will be required that you complete your turn in the
rotation one time per month or less as the rotation allows. This
will include weekly attendance to the backup meetings. -- Managers
will report all Workmans Comp claims and complete the first report
of incident regarding the accident within 24 hours to the office
manager or administration. All work comp injuries are called into
SFM, you must report onsite when there is a work comp injury.
State/County/MCO Compliance: -- Ensure appropriate communication
regarding care and treatment. This includes communication with
Administration, Legal Guardians, and Case Managers. This should
include unusual incidents of either medical, behavioral, or social
types. Incidents should be communicated in a timely manner (within
24 hours or immediate when hospitalization occurs). -- MCO, DHS or
county notification for police involvement, elopement (if not their
own guardian), admission to the hospital, peer-to-peer altercation
resulting in medical attention and Injury of unknown source. --
Ensure proper completion of all required documentation (Medication
Administration Records, Progress Notes, Incident Reports, Incident
report investigations, Fall reports, Fall report investigations,
Seizure reports, seizure logs Schedule 2s, etc.) Completion of all
forms on ECP. -- Facilitation of all clients as needed doctor
appointments (labs, dental, OT, PT, ST, Optical, and minor physical
ailments) podiatry. -- Ensure medication orders are filled
accurately and MARs are consistent with appropriate orders, as
well. This is to be done during monthly fills and during
prescription of new medication. -- Coordinate Scheduling of Annual
Physicals, Quarterly Psychiatry, and any major physical ailments --
Monthly fire Drills and fire reports to DHS following any fire
emergencies. Including a sleep simulated fire drill completed
annually. -- Quarterly tornado or evacuation emergency drills. --
Ensure completion of Alarm Inspections (Monthly, Quarterly, and
Annually) -- Timely completion of all Accident/Incident Reports,
and communication with Administration -- Monitor PRN medication for
expiration -- Maintain a clean, safe facility. -- Observe and
follow ISPs and facilitate employee adherence to them. -- Ensure
that clients are offered activities consistent with ISP and State
Regulations. Ensure this is posted in common area. -- Observation
of all HFS 83 Standards with Completion of Monthly Survey Checklist
and filing of monthly paperwork. -- Psychotropic PRN monitoring
forms to be done in coordination with the RN monthly -- Menu
building for your home. Specific to clients dietary concerns and to
clients wants. A client request list will be completed monthly,
attached to the menu, and saved for 60 days in the compliance
binder. -- Completion and implementation of Monthly activity
calendar in the AFH, CBRF or Apartment building. Delegation to a
responsible staff is allowed as long as the manager assures
completion. -- Managers are required to complete all CEUs on an
annual basis. -- Manager will participate in all DHS on site
visits. Managers will report from the DHS surveyor to
administration and participate in the completion of the plan of
correction from any SOD from the state. I reviewed the above job
description/agreement. I understand the content, and I accept the
responsibilities. This is an at will position.
_________________________________ __________
_________________________________ __________ Abilities, Inc. Date
HIRE ON BONUS OF $2,000 (terms of Bonus available at hire) 9am-6pm
and every other weekend Paid Vacation Retirement Savings Plan
Advancement Opportunities PI26c7e0725222-31181-30513681
Keywords: Abilities Inc, Crystal Lake , Program Manager, Executive , Fort Atkinson, Illinois
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